Executive Assistant to Fantastic IR Team - Investment Firm Job at Career Group, New York, NY

  • Career Group
  • New York, NY

Job Description

Job Description

Job Description

Executive Assistant to Fantastic IR Team – Investment Firm

 

A wonderful investment firm is seeking a high-caliber, proactive Executive Assistant to support their Investor Relations Team.

 

This is a unique opportunity to join a company that is known for its incredible culture, exceptional benefits, team-building events, and a supportive environment.

 

$140,000 – $165,000 DOE + discretionary bonus + top-tier benefits

 

New York, NY | Hybrid (4 days in-office / one day remote ) | Typical Hours: 8/9am-6pm ET.

 

 

Responsibilities include (but not limited to)

  • Complex Calendar Management: Proactively manage intricate calendars across multiple time zones for the team.
  • Travel Coordination: Arrange complex, multi-leg domestic and international travel itineraries, including accommodations, car services, and visas for all conferences.
  • Investor Liaison: Serve as a professional point of contact for investors and potential stakeholders.
  • Meeting Logistics: Coordinate high-stakes internal and external meetings, including materials preparation and catering.
  • Expense Management: Prepare and process detailed expense reports in a timely manner.
  • Ad Hoc Projects: Support the team on special projects and initiatives.
  • Investor Communication: communicating/coordinating with investors on behalf of the team.

 

Ideal Candidate

  • 5+ years of Executive Assistant experience; direct experience within Investor Relations
  • Proactive Mindset: Ability to stay five steps ahead of a busy team
  • Technical Proficiency: Expert-level skills in MS Office
  • Professionalism: High level of professionalism and discretion when handling confidential firm and investor information.

 

Job Tags

Remote work

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