Administrative AssistantOur client, an established, Bay Area–based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm in a supportive & fast-paced environment.This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!The Nitty Gritty:Provide comprehensive administrative support to multiple senior executivesManage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordinationCoordinate domestic and international travel, including detailed itinerariesTrack, reconcile, and process expense reportsOrganize meetings, prepare conference rooms, and develop presentation materialsMaintain and update internal CRM systems for pipeline and deal trackingCoordinate catering and daily office logistics (including team lunches)Partner closely with the broader administrative team to ensure seamless operationsProvide backup support across the admin team as neededAssist with special projects and ad hoc initiativesThe Essentials:2+ years of executive or administrative support experiencePrior experience working in financial services requiredBachelor's degree preferredCRM experience a plus!Exceptional attention to detail and organizational skillsStrong interpersonal skills with a service-oriented mindsetAbility to manage multiple priorities with efficiency and discretionTeam-oriented with a proactive, "no task too small" attitudeThe Cherry On Top:Join a strong & supportive admin team with great company culture!Opportunity to work closely with senior leadership at a respected investment firmLocation: San Francisco, CA (4 days onsite - flexible WFH Fridays)Compensation: $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
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